Job Description

Join Our Team as a Personal Assistant – Support Leadership, Drive Efficiency, and Make an Impact

We are currently looking for a dynamic and proactive Personal Assistant to support our leadership team. In this key role, you will be responsible for ensuring seamless day-to-day operations, providing high-level administrative support, and helping drive client relationship management.

You will be a trusted partner to our leaders, enabling them to focus on strategic priorities and business development while you take ownership of daily logistics and communication with both internal and external stakeholders.
 

What you will be working on

• Own and manage the daily agenda of the Partners: proactively coordinate calendars, manage phone calls, monitor inboxes, and handle incoming correspondence
• Prepare and send communications on behalf of your Partners with professionalism and attention to tone and detail
• Plan and coordinate meetings, conference calls, and business lunches (internal and external), ensuring all logistics are covered
• Manage administrative tasks such as timesheets, expense reports, car leasing follow-ups, credit card payments, etc.
• Coordinate business travel: bookings, itineraries, and travel-related logistics
• Ensure smooth operations with internal tools and systems (P2P, MyNeo, MyRequest, Risk dashboards, digital signatures, etc.)
• Follow up on mandatory trainings in coordination with the Learning & Development team
• Keep Partners’ CVs and other records up to date
• Be a problem-solver and go-to support for all day-to-day business needs
• Represent the Partners as a reliable delegate across various internal platforms
• Support external client engagements: prepare materials, take meeting minutes, ensure follow-up
• Assist with client events and presentations, applying KPMG branding and templates
• Maintain accurate data in the Client Relationship Management (CRM) system (e.g., contacts, reports, events, holiday cards, etc.)
• Contribute to team spirit: assist with onboarding of new PAs, coordinate team events, and support the department with ad hoc tasks

What we look for

• A fluent English speaker with excellent communication skills (both written and verbal). Any additional languages such as French or German is a plus !
• A highly organized, proactive and adaptable professional with a strong sense of ownership
• A minimum of 3 years’ experience in a similar role, ideally in a fast-paced, international environment
• Tech-savvy and comfortable with MS Office (especially Outlook, PowerPoint), and eager to learn internal tools
• A collaborative team player who can also work independently and anticipate needs
• Professionalism, discretion, and strong attention to detail are a must